Program Details

The Student Travel Support of CDC/CCC 2009 is meant to enable promising students to attend the conference, present their papers and become more integrated into their scientific community. Funds from IEEE Control System Society (CSS) will be used to cover Student (or Regular, if needed) registration. Depending on the number of applications, modest levels of additional support, toward defraying costs of attendance and travel, might be possible.

Eligibility and Requirements

In order to be eligible, applicants

1. must be an author or co-author of (at least) one paper accepted for presentation at CDC/CCC 2009;
2. must present at least one of the accepted papers;
3. must be a student member of both IEEE and CSS, at the time of the application.

Eligible Applicants may apply for the Student Travel Support program or for the Travel Support program for the Developing Countries, but NOT for both programs simultaneously.

Application Procedures

To apply, students must download the Student Travel Support Application Form (click here to download), fill in ALL required data, convert it into the PDF format, and upload it through PaperPlaza as follows:

Step 1: Select "Submit a paper or session proposal for the CDC/CCC 2009"
Step 2: Select "First Submissions: Student Travel Form"
Step 3: To complete the application procedure, the Student's Advisor must contact via e-mail Professor Sandra Hirche, Chair of Student Activities Committee of the IEEE Control Systems Society ([email protected]), and provide her with the following information:

1. Certification that the applicant is currently enrolled as a student and is planning to attend and present a paper at the CDC/CCC 2009
2. Short message of support of the Student's application

A student application not accompanied by the Advisor's support letter will not be considered for support

Deadlines and Award Notification

July 31 (or earlier): decision letters about papers submitted to CDC/CCC 2009 are sent out.

August 15: deadline for applying for the student travel support.

September 1 (tentative): decision messages about travel support recipients are expected to be sent out. Those selected for support from CSS funds will automatically be allowed to register at the reduced level (under the options "regular TS registrant" or "student TS registrant").

September 10: deadline for registering and uploading the final version of the manuscript.

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The Control Systems Society is repeating an initiative to allow students free attendance at one of the workshops. If you are a Student Member of both the IEEE and the Control Systems Society in the year 2009 and you are interested in attending one of the workshops offered at the CDC/CCC 2009, you can take this possibility for free.

Due to the limited budget, only the first 50 requests will be accepted. Priority will be given to those IEEE CSS students who have already paid for one workshop fee and that will contact the Vice President Member Activities, Professor Shinji Hara, within the due date of SEPTEMBER 10. In that case, the fee will be refunded at the conference. All other requests received by OCTOBER 15 will be considered based on a first received basis. Students who are not both IEEE and CSS members will not be considered.

If you interested in this initiative please contact Professor Shinji Hara no later than OCTOBER 15 by sending him an e-mail message at the e-mail address [email protected]. The message should include the following information about you, the IEEE CSS student applicant:

LAST NAME
NAME
IEEE MEMBERSHIP NUMBER
WORKSHOP TITLE
ALTERNATIVE WORKSHOP TITLE *
WORKSHOP FEE ALREADY PAID? (Y/N)

* Since the list of each single workshop participants cannot exceed a maximum number, we may have to resort to your second choice.

The result of your application will be communicated to you no later than OCTOBER 25.

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As has been past custom with CDC, it is anticipated that a small amount of funding will be provided by the US National Science Foundation to defray some of the travel expense of students living in the United States. Eligible students in the US who apply for CSS Student Travel Support according to the above instructions will be considered for NSF support as well. Women and underrepresented minorities are especially encouraged to apply.

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